Ryan White Events & Communication Specialist, School of Medicine/Department of Pediatrics
Virginia Commonwealth University
Richmond, VA
Full-time
Education
Posted on April 16, 2024
Position Summary:
This position is to support the administrative functions of the VCU Ryan White Program Team. In accordance with program standards and needs, this position will produce and maintain program communication internally and with consumer and community partners. In addition, this position will be responsible for all program events.
Core Responsibilities:
Responsibility 1: Event Planning (40%):
o Coordinate and lead program events, including but not limited to staff retreats, participant outreach activities, quality programs, and staff events.
o Arrange meetings, send invites, agendas and reminders in Microsoft Outlook as assigned. Keep meeting minutes for all-staff and administrative meetings.
o Arrange external speakers at meetings
oOrganize the Program's participation in Community events focusing on consumer events. At minimum 6 per year.
o Participate in events that may be after hours
o Arrange space as needed for program events.
o Coordinate volunteers for events
Responsibility 2: Communication Coordination (30%):
o Maintain updated policies in accordance with funder compliance.
o Produce bi-monthly program newsletter
o Manage website including both internal Ryan White and external page.
o Manage clinic information screen
o Coordinate client communication as needed from the program
o Maintain program's social media presence
o Develop and maintain program client handout, support materials
o Coordinate conference presentations
Responsibility 3: Administrative and Financial Support (25%):
o Manage space including door access
o Provide back-up administrative support as needed.
o Provide support to the Director as needed
o Purchase items and submit contracts related to communication and events
oFollow State and University Procurement policies and procedures for all purchasing including proper documentation
Responsibility 5: Professional Development / Continuing Education (2%):
oAnnually attend or complete at least one pre-approved professional development/ continuing education.
o Provide feedback to Ryan White Program Leadership upon completion of pre-approved professional development/ continuing education activity
Responsibility 6: Other Duties as Assigned (3%):
o Attend all team meetings prepared to discuss any achievements or opportunities for improvement related to assigned duties and attend all annual retreats and special functions
o Attend any supervisor-required meetings, trainings, competencies, and/or site visits
Minimum Hiring Standards:
o Knowledge of HIPAA and ability to implement privacy and confidentiality practices.
o Excellent customer service and interpersonal skills.
o Excellent time management and organization skills.
o Ability to demonstrate superior teamwork behaviors.
o Ability to work independently
o Ability to adapt to any changes in federal and state grant requirements.
o Proficient in MS Office.
o Outstanding communication skills, oral and written.
Additionally, the Ryan White Program Assistant will possess the following:
o Attention to detail
o Ability to multi-task
o Strong knowledge of program coordination
o Willingness to learn more about HIV/AIDS
o Ability to meet specific deadlines and coordinate multiple tasks
Preferred Qualifications:
o Bachelor's degree
o Several years in University or health care system or related experience.
o Cultural competency in working with a diverse population.
o Banner and eVA experience.
UNIVERSITY JOB CODE: CM, Communication Specialist 1 (13221N)
ORP Eligible: No
This is a restricted position with no set end date; continued employment is dependent upon project need, availability of funding, and performance.
This position is open until filled.
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off, 12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/
Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.
The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.
Salary Range: commenserate with experience
Position Details:
Department: Ryan White Program, SOM, Department of Pediatrics
Employment Type: UF - University Employee FT
Restricted Status: Yes
FTE: 100%
Exemption Status: Exempt
Contact Information:
Contact Name: Shelvey Smith
Contact Email: Shelvey.Smith@vcuhealth.org
Contact Phone: 804-628-2632
