GRANT ADMINISTRATOR
Grant Administrator
The College of Science and Mathematics (CSM) at James Madison University (JMU) is accepting applications for the role of Grant Administrator. This position will serve the overall mission of JMU and the CSM by providing support to faculty and student research programs within the departments of Chemistry and Biochemistry (CBC), Physics and Astronomy (P&A), Geology and Environmental Science (GES), and Math and Statistics (M&S). The Grant Administrator will be responsible for purchasing and travel functions for grants awarded by the Office of Sponsored Programs to CSM Principal Investigators (PIs), while adhering to State and Agency rules, regulations, and guidelines.
The mission of the CSM is to establish a culture of “discovery practice,” in which students develop their knowledge, skills and habits by participating in science and mathematics practice. We place undergraduate student learning at the center of a rigorous research-based environment. Within the departments of CBC, P&A, GES, and M&S, we have over 30 active research grants, with over 100 faculty members and their student researchers. The Grant Administrator will be important to the success of these programs. This full-time position is potentially telework eligible for up to two days per week. This is a position funded by University grant proceeds.
Duties and Responsibilities:
- Aid principal investigators (PIs) with the business aspects of the grants they have received including purchases, travel, and other expenditures.
- Collaborate with relevant CSM departments, Office of Sponsored Programs, and other JMU administrative units to successfully manage research award grants and project budgets.
- Perform monthly account reconciliations and communicate status to PIs.
- Oversee vendor payments, purchase orders, corporate card purchases.
- Process travel for faculty and students related to research activities.
- Assist with the preparation of budgets, budget justifications, and revisions.
- Ensure compliance with state, federal, and other sponsor requirements for documentation and record retention.
- Perform account oversight and financial management activities: resolving fiscal variances, cost transfers, post-award modifications, reconciling invoices, and completing account closeouts.
- Provide technical and administrative assistance to faculty, while working across units as necessary.
Qualifications:
- Preference given to candidates with previous relevant experience in grants and contracts, finance, accounting, and/or direct fiscal management.
- Advanced knowledge of Microsoft Office and Excel.
- Demonstrated organizational skills, along with the ability to work under pressure, efficiently prioritize, meet deadlines, and process high volumes of requests.
- The ability to interact professionally and respectfully with faculty, staff, and students and negotiate successful resolutions to various situations while demonstrating excellent customer service.
- The ability to work collaboratively in a team unit as well as possess the ability to work independently with minimal supervision.
- Show thoughtful and appropriate oral and written communication skills with strong attention to detail.
- The ability to quickly learn new skills and adapt to change.
Preferred Qualifications:
- Bachelor’s degree or equivalent experience in Accounting, Finance, or a related field preferred.
- Working knowledge or ability to quickly learn how to use JMU applications, such as PeopleSoft (Finance), Chrome River, eVA.
- Experience with JMU or other Small Purchase Charge Card programs and procedures.
- Knowledge of university and sponsored programs policies and procedures.
- Experience in post-award research administration in higher education and/or research institution.
- Some knowledge or interest in STEM related activities is a plus.
To learn more and to apply, go to joblink.jmu.edu and reference posting S2859 or go to https://joblink.jmu.edu/postings/12803. Review of applications begins 9/26/2022. Pay range: $35,000 - $40,000.
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.