Administrative Assistant
Requisition Number 2100706S
Classification Title Admin Asst,General
Position Job Title Admin Asst,General
Dona Ana Community College (DACC) is a comprehensive, learning-centered community college dedicated to a diverse population of learners in support of student success, workforce and economic development and lifelong learning. Established in 1973 at the request of the Gadsden, Hatch and Las Cruces school boards, DACC continues to meet the educational needs of county residents by providing instruction leading to associate degrees and technical certificates as well as community and adult education opportunities. As the second largest community college in the state, DACC offers accessible and affordable higher education opportunities to more than 18,000 students annually with eight learning sites county-wide. As part of New Mexico State University, DACC is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.
Job Duties and Responsibilities
This position serves as primary contact for students, community and personnel, within the office of our Student Government Association/Student Organization, supporting the Associate Vice President for Academic Affairs, and Vice President for Student Services in coordinating office functions, activities, planning, and services to students.
Regular office duties will also include organization, content management (on-line and in-office), and frequent interaction with the public, providing information, guidance, and encouragement. Additionally, this position will work directly with SGA officers, senators from all clubs and organizations, and all students and community members interested in and involved with student organizations. Utilizing candidates’ experiences and skills in providing excellent customer/student services, this position will be pivotal in marketing and promoting the essential nature and importance of student involvement outside the classroom.
Classification Summary
Prepare and distribute mail. Answer the telephone, take messages and transfer calls. Provide reliable information to external and internal vendors. Greet the public and direct visitors. Receive, respond to and problem-solve request. Establish and maintain files. Purchase supplies and monitor inventory. Pull documents and/or make copies upon request. Assist support in other areas when needed.
Classification Standard Duties
Answers telephone and greets visitors giving general information in response to inquiries. Delivers oral and written messages to unit members. Sorts and distributes incoming mail. Files correspondence, memoranda, reports and other materials alphabetically, numerically or by other prescribed method. Maintains routine clerical records, logs and data and compiles routine reports. Operates office equipment such as copiers, calculators, personal computers, typewriters or other equipment found in work unit. Types routine letters, labels, reports and similar items from rough draft or clear copy. Completes or enters data to departmental forms, making routine calculations and checking information for accuracy. Processes documents or forms according to instructions. Delivers items to other offices or locations.
Knowledge
Knowledge of administrative and clerical procedures. Knowledge of office telephone etiquette.
Skills
Skill in reading, spelling and simple arithmetic. Skill in basic filing and recordkeeping. Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.
Abilities
Ability to effectively communicate.
Required Education
High School diploma or GED certificate.
Required Experience
No previous work experience required.
Equivalency None
Preferred Qualifications
Multiple years experience related to standard duties.
Experience working directly with student programs in a college/university setting.
Experience working with community college students and/or leadership programs
Completion of a post-secondary degree
Required Certification/License
Special Requirements
Other Departmental Requirements
During interview process, candidates will be asked to respond in writing to a prompt, which emulates the preparation of a memorandum for typical office communication.
Standard Work Schedule Standard (M-F, 8-5), Shift: Other Shift
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