EDUCATION AND EVENTS SPECIALIST
Charlottesville Area Association of REALTORS® (CAAR)
Education & Events Specialist
STATUS: Full time, exempt, salaried
REPORTS TO: Director of Education
OVERVIEW:
Education & Events Specialist is responsible for coordination of association education and events in conjunction with the Director of Education. This position will serve as the primary staffer for set-up, tear-down, and execution of on-site events for the Association. Additionally, this position will serve as secondary point of contact to provide positive greeting and experience for members and visitors during face-to-face, phone call, or email interactions.
RESPONSIBILITIES:
• Serve as primary staff member for venue set-up, venue tear-down, and event execution for CAAR.
• Greet & assist members and those visiting the CAAR office or the Hillsdale Conference Center;
• Serve as one of two staff liaisons for the Professional Development Committee and related project teams.
• Serve as staff liaison to the Young Professionals Network (YPN) and related project teams.
• Manage the REALTOR® store sales and inventory.
• Collaborate with the Director of Education to:
o Implement the CAAR education and events calendar.
o Develop and provide diversity, implicit bias, fair housing, and other diversity, equity, and inclusion courses to members on an annual basis.
o Ensure diversity in presenters, speakers, sponsors, and instructors.
o Confirm and maintain communication with instructors.
o Market and promote courses in cooperation with the Communications staff.
o Assist in the management of the Central Virginia School of Real Estate.
o Provide record maintenance of files and attendance.
o Assist in attendee registration and payment processes.
o Seek event partnership opportunities with multicultural partners and groups.
o Coordinate logistics of confirmed event sponsors.
o Provide additional and age-friendly accommodations when needed so that all members/visitors have a positive experience.
• Assist with Hillsdale Conference Center event set-up and tear-down as needed.
• Attend local or state association meetings to remain current in REALTOR® issues and meeting management trends.
• Other duties as assigned.
EXPERIENCE/SKILLS REQUIRED:
• Minimum of two (2) years recent work or education experience in association management, member management, program/event management, or equivalent discipline.
• Highly motivated, with ability and initiative to work independently, set priorities and handle multiple tasks with good judgment.
• Excellent written and verbal communication, customer interaction, and team skills through interactions in person, by phone or through email.
• Ability to identify projects, develop strategies to conduct projects, and see projects to completion.
• Ability to interact effectively with executives at all levels and represent the organization with a high degree of integrity.
• Proficiency in Microsoft Office and Adobe suite products; ability to learn member database and related systems.
• Limited requests for early morning and evening work.
• Must be able to lift 20 lbs.
• Periodic, local travel for meetings.